Office Manager
Office Manager
Are you passionate about giving people a warm welcome? Would you like everything to be perfect? Then you might be our new Office Manager!

Are you following a course in business management, SME management, commercial or related? Are you looking for an exciting and versatile assignment for your internship? Then ubeon can offer you an internship as an Office Manager.

As Office Manager you take care of the reception, communication, marketing and administration for a cooperative that consists of about 30 members; all independent trainers, coaches, consultants and interim managers.

Our members and customers live and work in Flanders and visit us regularly at the Oosterhoeve, our headquarters in Oosterzele (near Ghent).

Who are you?

You have commercial flair and a sense of initiative, you work your way up quickly to become the support and anchor of our members and of our customers.

Office manager

Your tasks:

  • Welcoming visitors to the Oosterhoeve
  • Welcoming visitors to the website, email, chat and social media
  • Telephone reception and any redirections
  • Administrative processing of incoming mail
  • Invoicing and following up payments of our members and customers
  • Planning, booking and preparing meeting and training rooms
  • Proofreading texts and co-managing house style
  • Maintenance of our website
  • Sending out mailings
  • Social media management

Knowledge and skills

To perform well in this multi-faceted position:

  • You have knowledge and experience in the use of common Office software
  • You are familiar with the planning and booking of events and appointments.
  • You have a very good knowledge of Dutch and a good knowledge of English and French
  • You have experience in the business use of the web and Social Media and you quickly familiarize yourself with new software.
  • You have knowledge and experience in the use of the common Office software
  • You communicate fluently and professionally on the phone and on chat
  • You know how to structure your work and you have a feeling for priorities
  • You keep a good overview and pay attention to details at the same time
  • You have good contact skills, are customer-oriented and have a commercial nose
  • You feel like a fish in the water in an organization where very diverse things happen

We offer:

An exciting a versatile internship with lots of interaction with our members and customers and a high degree of independence.

                         CONTRACT TYPE

                         WORK DURATION




By mutual agreement

By mutual agreement

By mutual agreement




You live in (the vicinity of) Oosterzele or you can easily travel to and from our office, located at Geraardsbergsesteenweg 147 in Oosterzele.

Send your application with an up-to-date C.V. addressed to Eva De Bruycker: